1. Importance of privacy policies
MCA attaches great importance to the correct protection of the data it processes, in particular personal data. On the basis of this policy, MCA wishes to record at a strategic level how data is protected, which responsibilities have been assigned and which priorities MCA has set for data protection.
In particular, MCA wishes to protect the data of users of the website and the personal data they make available:
- loss: data is no longer available;
- leaks: data ends up in the wrong hands;
- errors: data is incorrect, for example outdated or incomplete;
- not accessible: data are not accessible when necessary;
- wrongful access: accessed by persons who are not authorised to do so;
- inability to check who looked at, modified or deleted the data;
- processing not in accordance with regulations, directives and standards.
In this policy, MCA wishes to appeal to everyone involved in electronic and paper processing in order to ensure that the processing of our visitors' personal data is carried out correctly, both from a common perspective and from our shared desire to provide high-quality service.
2. Scope of data protection policy
This policy applies to the entire life cycle of information on MCA's website, from the acquisition of information to the final dissemination of information within the organisation.
This policy applies to MCA as a whole:
- The offices of MCA;
- All staff members of MCA, both internal and external employees who are employed within MCA for a fixed or indefinite period of time;
- All company assets and information processing systems managed by MCA as well as systems managed by external parties for the purpose of information processing for MCA such as databases, information regardless of its carrier, networks, data centres, etc;
- All processing activities, both as controller and processor.
For certain domains or processes within MCA, additional guidelines or procedures may be developed that describe in detail the measures taken to achieve the desired level of data protection.
3. Data protection policy objectives
MCA, both in its role as processing manager and processor:
- Is transparent about the personal data it processes and the purpose of the processing, both as regards the data subject, the customers and the supervisors. Communication is honest, easily accessible and understandable. The principle of transparency also applies when personal data are exchanged.
- Processes only those data that are relevant to the performance of its tasks. Any task involving the processing of personal data is lawful. This will be evaluated each time a new processing purpose is determined, where necessary on the basis of a data protection impact assessment.
- Processes only those personal data that are strictly necessary for the performance of its activities. For example, identifiers belonging to the personal data are reduced to a minimum.
- Ensures the integrity of personal data throughout the processing cycle.
- Stores data no longer than necessary. Necessity is tested against legal obligations and the rights and freedoms of the data subject.
- Prevents infringements arising from the processing of personal data. Information security, data protection in design and privacy-friendly default settings are tools for this. When a breach takes place, this will be reported in line with the relevant regulations.
- Is able to perform all applicable rights of a data subject, such as the right of inspection, copying and possibly also deletion.
- Actively ensures that when personal data are processed for a specific purpose, the rights and freedoms of the data subject are safeguarded.
- Processes data in line with the rights and freedoms applicable in the European Economic Area and monitors their application when data is exchanged outside the European Economic Area.
- Can demonstrate that it complies with all policy objectives, in accordance with applicable legal standards. This accountability is monitored by internal supervision and control and is practicable according to the applicable legal principles.
4. What data do we collect?
We collect different types of personal data:
- Personal information that is given us via webforms: for example, name, email address and telephone number when our contact form is used.
- Personal data that we obtain through use of the website:
- Log file information: We keep track of the following data in server logs, among other things:
- IP address;
- Browser information;
- The external web page visited
- The pages visited on our website;
- Time and duration of the pages visited.
- Device information: We can track which device is used to visit our website;
- Local storage: we can collect and store data locally on devices using mechanisms such as browser web storage and application data caches;
5. What do we use the personal data for?
We use the personal information we collect to provide, maintain, protect and improve our proper service. Personal information is only kept as long as is necessary for the purpose for which it was collected.
We may use personal information for:
Communication, primarily to provide feedback when a question has been asked through the contact form or when an application is made through our site;
We only share personal information:
Requests (free of charge) may concern:
- What personal data we possess;
- What the purpose is of a certain processing;
- Who processes all personal data.
We are obliged to (free of charge):
- Provide a copy of personal data that we process for a specific purpose;
- Submit a request to delete data;
- Stop processing personal data (if a legitimate and legal reason to do so has been provided).
Under no circumstances will MCA process personal data relating to political or religious preferences or beliefs, race, or any other data relating to your health or sex life.
7. Contact information
If there are any further questions about the processing of personal data, or for requests to modify, view or delete data, our e-mail address is firstname.lastname@example.org. We will ask for proof of identity and process requests within 30 days of receiving the e-mail.
MCA – Maritime Campus Antwerp is a trade name of Reslea N.V., De Gerlachekaai 20, 2000 Antwerp - CBE no. 0435 390 141.
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